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Programme Management Officer

 

Posting Period: 16 April 2024 - 30 May 2024

Work Location: New York

Category and level: P4

Job Opening:  Programme Management Officer of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS) ID: 231433

The position is located in the Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UNOHRLLS). Subprogramme 1 of the Office is mandated to mobilize and coordinate international support and resources for the effective implementation of the Programme of Action for the Least Developed Countries, enhance its monitoring and follow-up and raise awareness and advocate with respect to the special needs of least developed countries. The incumbent reports to the Senior Programme Management Officer, Subprogramme 1, under the overall guidance of the Chief. For more information see: https: //un.org/ohrlls

Responsibilities

Within delegated authority, the Programme Management Officer will be responsible for the following duties:

  • Contributes to the effective implementation of the Doha Programme of Action for the Least Developed Countries by monitoring economic developments.
  • Researches, analyzes and presents information gathered from diverse sources and develops draft policy recommendations to foster the implementation of the Doha Programme of Action.
  • Coordinates policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies, and provides substantive support on economic issues to intergovernmental bodies, in particular the General Assembly and the Economic and Social Council.
  • Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
  • Provides substantive backstopping to consultative and expert group meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Leads and/or participates in projects related to the implementation of the Doha Programme of Action, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
  • Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
  • Prepares speeches and other inputs for presentations by senior staff. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  • Performs other duties as required.

 

Competencies

  • Professionalism: Knowledge and understanding of the development issues of the least developed and demonstrated research and analytical skills. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

 

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics, development studies, international relations or a related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

 

Work experience

A minimum of seven years of progressively responsible experience in economic and social development, economic analysis and international relations or related area, of which at least three years should be at multilateral/international levels is required. Experience working with international organizations as well as intergovernmental processes is desirable. Experience in programme budget preparation is desirable. Experience in resource mobilisation is desirable.

 

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

 

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 Nov 2023, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, Chad, China, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Hungary, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Madagascar, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Mozambique, Myanmar, Namibia, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

To apply, please visit the UN’s career portal.

 

Programme Management Assistant

 

Posting Period: 27 March 2024 - 25 April 2024

Work Location: New York

Category and level: G6

Job Opening:  Programme Management Assistant of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS) ID: 2314551

The position is located in the Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UNOHRLLS). The incumbent reports to the Special Assistant to the Under-Secretary General and High Representative, in the Executive Direction and Management Unit, under the overall guidance of the Under-Secretary General and High Representative.

Responsibilities

Within limits of delegated authority, the Programme Management Assistant will be responsible for the following duties:

  • Provides assistance in support of planning and implementation activities/processes for the Executive Direction and Management Unit of UN-OHRLLS.
  • Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
  • Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
  • Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
  • Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
  • Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
  • Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
  • Provides guidance and training to new/junior staff.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Performs other duties as assigned.

 

Competencies

  • Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to perform analysis, modeling and interpretation of data in support of decision-making.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

 

Education

High school diploma or equivalent is required.

 

Work experience

A minimum of seven years of experience in programme or administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Experience in providing support to high-ranking, senior officials is desirable. Experience in using Enterprise Resource Planning (ERP) system is desirable.

 

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

 

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

To apply, please visit the UN’s career portal.

 

Intern for the OHRLLS

Posting Period: 8 January 2024 - 6 July 2024

Work Location: New York

Expected Duration: 2-6 months

Job Opening:   Public Information and Conference Management of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS) ID: 225181

The Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS) internship is for two months with an opportunity for extension to a maximum of six months, depending on the needs of the department.

The unpaid internship is designed to be in person and full-time at the New York duty station. Depending on the situation of the successful candidates, the internship may also offer a Flexible Work Arrangement to be conducted hybrid (in-person and remote), and/or temporary FWA for the purpose of G-4 visa processing. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Daily responsibilities will depend on the individual's background, the intern's assigned office as well as the internship period. Duties may include, but are not limited to:

a) Brainstorming new and creative ways to communicate about the work of the office on digital platforms.

b) Scanning latest trends in content and advising colleagues on how to keep the channels fresh and relevant.

c) Supporting the production of new content for office websites.

d) Monitoring other organizational channels and liaising with their social media interns to keep across best practice and production methods.

e) Assisting with the implementation of social media activities to promote priority issues and/or major events.;

f) - Assisting with daily monitoring, community management and maintenance of OHRLLS' global social platforms ;

g) - Assisting with the production of social media assets including the designing of graphics, videos and other assets for social media;

 

Qualifications and special skills

  • Applicants to the programme must at the time of application meet one of the following requirements:

(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or.

(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent);

(c) subject to review on a case-by-case basis, applicants within a few years from graduation who could not apply earlier and who are in an early stage of their careers; as a first time entry into the workforce; are changing careers or due to compelling family circumstances.

  • Educational background in communications, graphic design, journalism, development studies or international relations is desirable.

  • Applicants must be computer literate in standard software applications.

 

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

To apply, please visit the UN’s career portal: https://careers.un.org/jobSearchDescription/225181?language=en

 

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