Registration of Mission Staff

Forms

Forms are documents created by the Protocol and Liaison Service outlining what information is required to process different requests. Forms help ensure that all necessary information is provided, allowing our office to promptly process requests.

Please note that all forms require a cover letter. The cover letter is the official request instructing the Protocol and Liaison Service to act. The letter provides information necessary for successful processing.

These forms are periodically updated. Please ensure that you are using the most updated version of these forms.

1) For Members of Missions:

• Form SG.38 - Request for United Nations Building Pass for Former Permanent Representatives (updated April 2014)
• Form SG.41 - Appointment of Focal Points and Alternate Focal Points for the eMission self service module

Checklist

To facilitate the processes of registration of staff, registration to UN meetings, building pass issuance and/or renewal, we have updated the checklist for each action. It provides a list of required documents, as well as the basics on how the form should be filled out.

Related Forms:

United Nations Safety and Security Service

• Lost Grounds Pass Report - Complete this form and attach it to the new United Nations grounds pass application.

United States Forms

U.S. immigration forms can be found in the links below: 

• I-94 (Arrival and Departure Record)
• The following forms are to be submitted directly to the U.S. Mission:
  • DS-1648 (Online Application for A, G, and NATO Visa)
  • I-566 (Interagency Record of Request - A, G or NATO Dependent Employment Authorization or Change/Adjustment to/from A, G or NATO Status)
  • I-539 (Application to Extend/Change Nonimmigrant Status)

Other Tools:

• Information about absences of Permanent Representatives or Observers from Headquarters.
• Sample of the Letter of Absence and Return to Duty letter for Permanent Representatives or Observers.